
	The computer gaming society of UNSW

meetings

2003 AGM

Cybersoc organises a number of events throughout the year, such as BYO Computer events at uni, events at gaming cafes, and inter-uni events of various nature. We also organise social gatherings such as BBQ's throughout the year, and build commercial affiliations so that discounts can be offered to members at certain venues or on subscriptions.

Cybersoc will be holding its Annual General Meeting in week 5. This is a chance for members to learn about how to become more involved in Cybersoc, and run for positions in the executive committee and the council.

A (rather long) description of the positions available is given below. If you wish to run for a position, please nominate yourself, by sending an email to cybersoc@cse.unsw.edu.au, stating the position you are running for, and any other details you feel may be appropriate. (Such as a statement to read out if you are unable to attend the meeting)

These nominations must be received through email by 9am, 1st April.

Where: K17 (Computer Science Building) Seminar Room, level 1

MAP

When: 1:00 Tuesday Week 5 (1st April)

Remember, the more involved people Cybersoc has, the more events we can run :) Even if you aren't interested in running for an exec position, we still encourage you to come to learn about future events.

Official Description of Executive Positions, Cybersoc 2003

President:

The president chairs all Cybersoc meetings and is responsible for the delegation of duties. Activities and administration of Cybersoc are overseen by the the President. The person filling this role will be the official spokesperson for the society.

The president will need to liase with internal departments such as CSE, the Student Guild & the Student Union. External contact also needs to be initiated & maintained with representatives from other universities and commercial venues.

The person filling this role should preferably have had experience in the Cybersoc council or executive, and realize that this role has substantial commitment and responsibility attached to it.

Vice-President:

The role of this position will be directly supporting the president's duties. This includes helping coordinate events, and overseeing administrative tasks.

The VP is also expected to step up in place of the president should he/she be unable to fulfil the role. So someone with similar qualities as the president is desirable.

Casoc Officer:

CASOC = Clubs & Societies on Campus. They provide Cybersoc with funding, free room bookings, and poster photocopying. The Casoc officer must attend a Casoc meeting every second Thursday at 5:30. The Casoc officer will also work with the secretary to make sure forms are filled out correctly so that venues can be booked on time and appropriate funding can be obtained.

Secretary:

The secretary's official role is to organise and take minutes at meetings. They also need to assist the Casoc officer in submitting forms to CASOC and Cats.

Treasurer:

Cybersoc holds a number of events throughout the year where we have a significant quantity of revenue and expenses. As well as the accounting, the treasurer will be required to visit the CBA on campus from time to time to complete transactions. The treasurer also advises the feasibility of making purchases given the current budget.

Graphics & Publicity:

This position is for someone with a creative side, it involves the creation of promotional materials to attract people to Cybersoc events. Also in charge of creating new logos and graphics for t-shirts, brochures etc.

The person filling this position will preferably have experience with desktop publishing packages, such as Publisher or Pagemaker etc. Experience with graphics packages such as Adobe Photoshop, Illustrator, Maromedia Fireworks etc will be beneficial.

Membership Officer:

Cybersoc has over 400 students in the database, with new members constantly being added, as well as a number of mailing lists. This position has been created in the executive to keep all this information up to date and functioning correctly. The membership officer will need to have a CSE login account, and possess scripting (bash, perl, etc) skills to update and manipulate the appropriate lists as necessary.

Webmaster:

The webmaster will maintain the current Cybersoc website, and ensure the automated registration strips are kept functional. The webmaster is also responsible for modifying & adding more content to the website at the request of other exec.

The webmaster will need a CSE login account, and have sufficient *nix experience to update appropriate content both manually and with the use of scripts.

The official responsibilities attached to most of the positions shouldn't take up a huge amount of time, of most importance is that the exec will be available to help at a reasonable number of events (and have fun playing games while they are at it) Once these official positions are given out, willing exec will be assigned roles such as "Gaming Cafe", "BYO Computer Event", "Inter-uni Event" organiser etc.

Council:

There are a number of council positions for people who do not wish to be formally assigned tasks to do, but are willing to help out at events, and still have a say in the organisation of Cybersoc's activities.